Archiving Policy

This policy outlines the guidelines for archiving and preserving the content of the International Bulletin of History and Social Science (IBHSS) to ensure its long-term accessibility and scholarly value. The policy aims to establish procedures for collecting, organizing, and preserving the journal's content in a reliable and accessible format.

Scope

This policy applies to all content published in the International Bulletin of History and Social Science, including:

  • Articles
  • Book reviews
  • Research notes
  • Letters to the editor
  • Other published materials

Archiving Procedures

  1. Digital Preservation:

    • Format Conversion: All content will be converted into a digital format that is widely supported and easily accessible, such as Portable Document Format (PDF).
    • Metadata: Detailed metadata will be associated with each item, including:
      • Author information
      • Title
      • Publication date
      • Abstract
      • Keywords
      • Digital Object Identifier (DOI)
    • Storage: Digital content will be stored on a reliable, redundant storage system that is protected against data loss and corruption.
    • Access Control: Access to the digital archive will be restricted to authorized personnel and researchers.

  2. Long-Term Preservation:

    • Migration: The journal will regularly review and migrate digital content to newer formats and storage technologies to ensure its long-term preservation.
    • Data Backup: Regular backups of the digital archive will be created and stored in a secure, off-site location.
    • Disaster Recovery Plan: A disaster recovery plan will be in place to address potential data loss or system failures.

  3. Physical Preservation:

    • Microfilming: A microfilm copy of the journal will be created as a backup to the digital archive.
    • Storage: Microfilm copies will be stored in a climate-controlled environment.

Access and Use

  • Public Access: The journal will make its content publicly accessible through its website or other online platforms.
  • Copyright: Copyright restrictions will be adhered to, and appropriate permissions will be obtained for the use of copyrighted material.
  • Citation: Proper citation of the journal and its content will be required.

Review and Updates

This policy will be reviewed and updated periodically to reflect changes in technology, best practices, and the journal's needs.